October 7th, 2007 GM
Presiding: Meg Uhde
Minutes taker: Tamara Fuller
Notice, and public reading of policies passed by the board on 10/06/07.
Motion 1:
In order to remove ambiguity between staff and volunteer positions
from the organization structure of Kumoricon, no positions which lack
a defined role shall be created or hired into. Grunts, Mooks and
street team staff members shall no longer be considered staff members
or be listed as such on the official organizational charts. All other
hour-based positions existing in the charts will be limited in number
by the director of their department and the board to the extent that
the hour based position will incur a high level of responsibility and
hours. This resolution shall come into effect following the general
elections of October 7, 2007.
Motion 2:
Full Text:
Volunteers who have dedicated hours to a specific area of work and are
willing to take responsibility to continue similar work up to the
standards required of a staff member may have their work defined with
a title and added to the org charts on approval of the director if the
director determines the work to be beneficial, necessary, or vital to
the function of the department.
Motion 3:
Those three volunteers who have each accumulated the most volunteer
hours by the completion of the convention year as recorded by the
volunteer manager, and who complete the staff application shall become
staff members as defined by the bylaws for the remainder of that
convention year. This resolution shall come into effect following the general
elections of October 7, 2007.
Board proposes amendments discussed on 10/6 in regards to defining quorum, and the voting powers of the Founding Directors.
Full text of Amendment:
Amendment to the bylaws of ALTONIMBUS ENTERTAINMENT:
STRIKE ARTICLE 3.B.4:
"The Board may amend the By-Laws of ALTONIMBUS ENTERTAINMENT as deemed
necessary or desirable on approval of a 2/3 majority vote by the membership."
STRIKE TEXT FROM ARTICLE 5.E
"Those members attending a meeting shall constitute a quorum."
AND REPLACE WITH
"Quorum for meetings of the membership shall be one fifth of those
eligible voting members."
RENAME ARTICLE 8: AMENDMENTS AND DISSOLUTION
INSERT ARTICLE 8.A
A: Amendments
A two thirds vote of the Board and a two thirds vote of the
Membership at a meeting that meets quorum and notice requirements as
defined in these bylaws shall be required to amend or replace the
Articles of Incorporation or these Bylaws.
AND RENUMBER
(END AMENDMENT)
Call for Vote:
Vote passes
Yes 49
No 0
Abstentions 3
Amendment passes.
Amendment to strike voting rights for founders.
Full Text of Amendment:
STRIKE ARTICLE 3.A:
"The Board of Directors shall consist of the Founders of ALTONIMBUS
ENTERTAINMENT ("Founding Directors") and such other Directors as from
time to time be elected. The number of Directors on the Board of
Directors shall not be less than five or more than 15. The number of
directors shall be set by resolution of the Board. Each Officer of
the corporation shall be a Director, but regardless of how many
offices an individual may hold, each person shall have only one vote
on the Board of Directors."
AND REPLACE WITH:
"The Board of Directors ("Board") shall consist of the Founders of
ALTONIMBUS ENTERTAINMENT ("Founding Directors"), and the Officers
defined in these Bylaws. An individual shall only have one vote on the
Board as long as they are an Officer. Founding Directors who do not
hold an office shall not have a vote on the Board but shall still
enjoy the right to participate in meetings of the Board. All
individuals on the Board shall be known as "Directors" but only
Officers shall be considered "Directors in office".
(END AMENDMENT)
Call for Vote: Seconded
42 yes
No 0
Abstentions 4
Amendment passes.
New Business
Question about removal or board member?
Voting body is the one to remove body.
Asking for thoughts on board intervention on Bad Director?
Legal issues to remove member, maybe better done privately.
No work may be done while director in process of being removed.
Motion to be removed generated anonymously.
Probationary status.
Ask for discussion to be resumed with new board.
New Presiding Officers: Ryan Stasel, Duncan Barth, Peter Verrey
Minutes taker: Tamara Fuller
Motion for voting.
Ballots passed out.
Candidates have to be in attendance. A vote for waffles will be counted and an abstentions.
In the case of not clear majority, a second vote will be cast with only the 2 top vote getters running.
Votes will not be shared, only the victor will be announced.
President
Candidate: Brownie Williams
Candidate: Mike Andrews
Questions:
Why is Brownie doing this?
Wants to see con flourish.
What would be the biggest policy change?
Mike: Focus on attendees. Spread burdens evenly.
Brownie: Get bylaws ratified and finished
How would you address the lack of communication between departments?
Brownie: Internet! Networked PC between info-booth, prog, ops, reg, more techs.
Mike: Same area for departments. IF everyone in same place, like this hotel, it will be easier.
How would you help ease the stress?
Brownie: Decrease attendees (joke) Do the work necessary. P^6. Proper planning prevents piss pour performance.
Mike: Continuing from 2007, reg is doing awesome job. Getting stuff done a head of time. STICKING TO DEADLINES.
Daily life? Do you have enough time to be con chair? Where to you live, ho do you get here?
Mike: no outside commitments, contractor. New job will understand that k-con is big focus. Lives in Wilsonville.
Brownie: full time students, 14 credits. Hope to move to Washington. Lives in Eugene, has reliable car and reliable driver.
Vice chair suggestions? Why?
Brownie: Mike.
Mike: Dawn.
Issues between Ops and Yojimbo and attendees. Assisting both attendees and yojimbo with communication?
Mike: No ambiguity. Exact policies.
Brownie: Everyone on staff must read understand and know policies. No room for interpretation.
How will you deal with contentious board?
Brownie: No issue with separating friend from employer.
Mike: Be focus on con moving forward. “you are negatively impacting con” Greater good.
How to make sure outstanding staff is recognized?
Brownie: Dead Dog party. Thank you and hugs. Not good way to do it.
Mike: Kudos and rant and rave.
Staff appreciation position? Table.
Closed Discussion with candidates not present.
******
Issue from closed discussion read to Brownie: “At times appears tensed, stress and prone to yelling, may not have social handling.”
Giving the situation, it would change. If behavior is concern, what would people want face of con. Getting therapy. Cannot run Con like Ops.
Operations
Candidates: Brenda McFadden, Jess Shelton
Last year as programming director, issues getting a hold of?
Issues that were present last year, are not an issue this year. Promise to check email and be responsive.
How well are you going to deal with stress?
Jess: Helping people helps me feel better with life. Con is a priority.
Brenda: WOW. Miles for assistant. Likes problem-solving, fixing problems.
Current level of Ops personnel knowledge?
Brenda: not as many as Jess. But sent people to yojimbo, many are friends.
Jess: Knows most people.
Ops yojimbo centric?
Jess: facilitate training among all part of Ops. Set hours, and shifts.
Brenda: Impressed with AV. A AV head.
Visibility at convention?
Brenda: Can’t sit still. Likes to be problem solvers.
Jesse: Sticks out.
Announcement:
Mike is NEXT CON CHAIR!!!
Closed discussion with candidates not present.
*****
Jess rebuttal of issues brought up in closed discussion: is very reachable, checks email often, cell phone.
Relations
Candidates: John Krall
Questions:
Perception of turning kumoricon into SakuraCon?
Abstains from important board decisions. Does not want to turn into sakuracon 2.
Announcement for new Ops Director. Jess!
Closed discussion with candidate not present.
*****
Rebuttal of point brought up during discussion:
Bylaws abstains
Voting for individuals in election, not abstains.
K-con benefits, attention to staff preservation, equipment purchasing.
Vote by acclimation!
John Krall is Relations!
Programing
Candidates: Jaki Hunt, Guy Letoureau, Brenda McFadden
Questions?
(Guy) How would you decided what programming would be allowed?
PG-13, if more explicit that PG-13, it should happen at 10pm or later. Possible exceptions with different cultural issues, E family bathing or sword.
(All) What time of framework would you give panelists? How would you help shepherd panelist leading up to the conventions?
Brenda: likes talking with people and help talk with about panel. Give access to equipment to help facilitate panels.
Jaki: Panels should ask questions and we are here to try to help.
Guy: This years panelist are next years staff.
(All) How soon would forms be available.
Jaki: This month. Rough draft by april. Wants ideas now.
Brenda: Next meeting, up on website soon. Other con books for ideas.
Guy: PP schedule in liquid form. Many forms ready to go, only need to change dates. Forums are great idea too.
Gaming?
(Guy) Look at equipment needs, room about the same size as this one, Are we going to get new games.
Brenda; More arcade machines, DDR, Para-para.
Jaki: Listen to what gamers want.
Solid start and end times for panels?
Brenda: Tried in previous years to leave dead time between. Want to be more specific on start times.
(Guy) Live Programming Grid.
(Jaki) Start times need to be stressed. All for loose end times.
Improve how reliably panels have materials and prizes for panels on time?
(Jaki) Better communication between panelists.
(Brenda) Done before august hits. Focus on panelist this year.
(Guy) .xls file aid for needs got panel.
Smoother convention in regards to programming?
(Guy) Live programming grid.
(Jaki) Communication. Able to locate people who we need to help.
(Brenda) Getting things done early. Staff and panelist happy.
Closed discussion with candidates not present.
*****
Rebuttal from point brought up during discussion regarding Guy’s previous experience:
Guy corrected a point brought forward from secret discussion, he was never a director at not-just-another-con.
Publicity
Candidates: Jeff Ty and Kristen Bartholomew
Questions:
(All) How to make communication better?
Kristin: Former cell phone issues, used to not be good at answering phone. Work involves lots of free-time. Like live meetings.
Jeff: Very reachable by email. Generally pretty on top of inquires. Very visible on the forums.
How use website for better comm. Between depts..
(jeff) more ways to move info on website. Increase use of web calendar. People need know what is available on forums
(Kri) Jeff rocks at forums. Communication is basically getting to know each-other. Promote for of a community feel outside forums.
Plans to expand range?
Kri: “Creatures of the Night” presence. Help volunteer at things. Art festival, Kimono fest.
Jeff: Connecting to anime clubs in the area. Club events to calendar.
Publicize and promote gaming. Compete with PAX?
Gaming is done well. Talk to prog about what items we want to give extra attention too. Add pages, post photos.
Kri) Hold promotional tournament this year. Cross promote with gaming conventions.
Compensate for loss of some gamers?
Kri, promote at other non-gaming events
Jeff: doesn’t see huge conflict, very different events. Reach out to groups
How to you connect with local anime club?
Jeff: getting word out. Informing that them that we want to here from them. Let street team use local connections in this areas.
Kri: Volunteers will have lots of knowledge, school papers
Announcement! Jaki is programming!
Closed discussion with candidates not present.
****
Vote taken.
Announcement! Jeff is Publicity!
Voting complete. Welcome the new directors. Next meeting TBA, but hopefully within 30 days. At such time, the board appointed officers will be elected.
Thank you all for a wonderful election/meeting!
