I seem to notice a few people wanting meet ups before con for things..That's kinda hard if you plan on wanting anyone not already in your own group to also be involved..Having a meet up ahead of time with YOUR GROUP is one thing, but you can't ask a bunch of people to help out, some of us not even in the same state (I'm a good 3 hour drive from oregon), to help you with an event and not tell us at the start that we would HAVE to go to this thing we can obviously not even get to..
Take me for example..I was not told before I asked to help that I would have to make a 3 hour trip out of my way which is 100% impossible for me to do, in order to help..I would have never applied to help if I'd known..And I bet quite a few people are the same..I don't understand what the point of asking a bunch of people to help is, if we can't even do the requirements you never listed..You expect the people who were already committed to just be ok with a new out of the way trip that for most people is very inconvenient, or like me, impossible..
Basically, if you want help from people that could easily come from all over the place, then state before hand that we have to do these things..I'm glad I'm not helping out or coming anymore, because whats the point, I can't make a trip down there just for a little rehearsal that was asked of last minute..Please don't expect people to be ok with such a huge change like that..