Open Staff Positions

Personal assistant to the Chair.

Assist the Chair with oversight of ongoing projects, as well as convention progression throughout the year. Will assist with other assigned projects as needed.

Full-year position. Assist the Vice Chair/Chair in the creation and management of the overall charity plan for the convention and oversee projects related to charity endeavors.

Full-year position. Assist the Charity Manager in the creation and management of the overall charity plan for the convention and oversee projects related to charity endeavors.

Full-year position. Assist the Charity Manager in the construction of the Charity Auction and specifically in charge of procurement of donations for the Charity Auction as well as responsible for the operation of the Charity Auction at the convention.

Mid-year through con position. Assist the Charity Auction Coordinator with the execution of charity events as well as any other responsibilities assigned to them by their Manager or Director. Will cross cover Art Show.

Full-year position. Assist the Charity Manager in the construction of the Art Show and is responsible for the operation of the Art Show at the convention.

Mid-year through con position. Assist the Art Show Coordinator with the execution of Art Show events as well as any other responsibilities assigned to them by their Manager or Director. Will cross cover Charity Auction Staff.

Full-year position. Assist the Charity Manager in the development and execution of the Photobooth and specifically in charge of recruitment of photographers as well as responsible for the operation of the Photobooth at the convention.

Mid-year through con position. Assist the Photobooth Coordinator with the execution of Photobooth events as well as any other responsibilities assigned to them by the Charity and Multimedia Managers or Director. Will cross cover with the Multimedia team.

Full-year position. Work with the Outreach Committee on event choices. Also lead the logistical coordination for Outreach events including recruiting staff, arranging pick-up and transport of supplies, designating lead(s) for an event, and working to make sure each events go smoothly.

Full-year position. Work with the Outreach Manager to coordinate logistics for Outreach events as needed. Take a primary role in traveling to and taking point running events. Work with their manager to coordinate some events.

Managing nonprofit team; working with other teams to coordinate donations, sponsorships, and partnerships.

Research grant opportunities and writing to receive grants. Understand and manage deadlines.

Responsible for coordinating and processing donations made to the convention via industry sources.

Assist before and throughout the convention as a human resource for volunteers and attendees. Can include receiving feedback, serving as mediation between parties, and assisting with disputes, among other services related to serving the staff membership. Will assist with other assigned projects as needed.

Assist as a human resource for volunteers and attendees. Can include receiving feedback, serving as mediation between parties, and assisting with disputes, among other services related to serving staff and membership. Assist in coordinating general Staff and Attendee Services Staff and resolving situations elevated to them.

Assist as a human resource for volunteers and attendees, mainly at the convention. Can include receiving feedback, serving as mediation between parties, and assisting with disputes, among other services related to serving staff and membership. Previous convention-related staffing experience or HR-related experience required.

Curate content for EDI training, host/facilitate events, train staff, and bring in keynote speakers. Know topics well enough to answer questions.

Create scheduling, maintain attendance lists, and decide if in-person or virtual. Coordinate the event and host and event runners.

Host/facilitate EDI events.

Full-year position. Administrative assistant to the Director of Infrastructure throughout the year and for the acting directors during the convention as well.

Full-year position. Assist the Director as assigned. This position works directly alongside the Director with the hotel, venue, expo services contractors, Travel Portland, and other Infrastructure-related communications through the year. During the convention there will be a lot of on-the-spot problem solving required in this position. Oversee Infrastructure staff members (within Facilities, KumoriMarket, IT, and Hotel teams), answer emails, participate in meetings with relevant contacts as well as internal meetings, help train staff within your sub departments, and monitor internal communications channels throughout the year.

Primarily at-con position. Schedule and oversee office staff, coordinate with director on duty and other staff in response to infrastructure requests.

At-con position. Operate the Infrastructure Office. Use department computer to track reports and known issues as they come up, and follow up on open requests with Director and/or appropriate staff. Monitor internal communication channels and acknowledge correspondence.

Full-year position. Assist the Infrastructure executives in venue and convention Infrastructure-related communications. Oversee staff responsible for working directly with the convention venue during the week of the convention, tracking who is on shift and who is on call. Work with Infrastructure Office Staff to problem-solve any open requests for the department in regards to the OCC.

Primarily at-con position. Work is also available during load-in/load-out hours. Responsibilities include problem solving on site when Infrastructure-related problems arise, answering questions, and checking in regularly to make sure that everything is running smoothly. This position interacts with Oregon Convention Center staff directly. On occasion this position will work directly with staff from other departments and (less frequently) attendees as needed due to its problem solving nature.

Full-year position. Pre-con work includes using department resources to answer email in a help desk-like manner, attending work party with the heads of the department to coordinate room rates and room nights for general staff, coordinator staff, board members, and attendee accommodations. At-con responsibilities are largely problem solving on site if a hotel-related problem arises, answering questions, and checking in regularly to make sure that everything is running smoothly. This position sometimes interacts with hotel staff directly, as well as involving outward-facing work directly with staff and attendees as needed due to its problem solving nature. Must be able to type, do data entry, do some customer service work both in person and online, and be available for some amount of pre-con training as well as pre-con work. Age 21+ requirement due to needing to check in on rooms serving alcohol and be in age 21+ spaces.

Full-year position. Pre-con work includes using department resources to answer email in a help desk-like manner, attending work party with the heads of the department to coordinate room rates and room nights for general staff, coordinator staff, board members, and attendee accommodations. At-con responsibilities are largely problem solving on site if a hotel-related problem arises, answering questions, and checking in regularly to make sure that everything is running smoothly. This position sometimes interacts with hotel staff directly, as well as involving outward-facing work directly with staff and attendees as needed due to its problem solving nature. Must be able to type, do data entry, do some customer service work both in person and online, and be available for some amount of pre-con training as well as pre-con work. Age 21+ requirement due to needing to check in on rooms serving alcohol and be in age 21+ spaces.

Full-year position. Pre-con work includes using department resources to answer email in a help desk-like manner, attending work party with the heads of the department to coordinate room rates and room nights for general staff, coordinator staff, board members, and attendee accommodations. At-con responsibilities are largely problem solving on site if a hotel-related problem arises, answering questions, and checking in regularly to make sure that everything is running smoothly. This position sometimes interacts with hotel staff directly, as well as involving outward-facing work directly with staff and attendees as needed due to its problem solving nature. Must be able to type, do data entry, do some customer service work both in person and online, and be available for some amount of pre-con training as well as pre-con work. Age 21+ requirement due to needing to check in on rooms serving alcohol and be in age 21+ spaces.

At-con position. Assist Hotel Liaisons in checking in on the hotel event spaces, reporting any requests, inaccuracies in layouts, lock or unlock requests, rooms cleared the night, roaming the floors to assist as needed. Trained on hotel policies, staff hotel room-night program, hotel staff rate, the services which Hotel Liaisons can support with, and how to appropriately report any issues/inquiries/requests to the appropriate party (Relations, Hotel Liaisons, Operations).

The IT Manager is the primary interface for the IT team and other parties including different departments, the board, and Infrastructure contacts related to IT, and negotiating with vendors. The goal is to help set realistic project goals, ensure that they are completed on schedule and on budget, and keep the convention running smoothly. Kumoricon IT is responsible for 4 main deliveries: Long term projects are the year-after-year continuous work of the IT management including but not limited to the upkeep and maintenance of Kumoricon servers, Kumoricon IT-related inventory (for example Registration's computers or the convention's thin-client computers), Kumoricon helpdesk ticketing system, Kumoricon PRTG server (monitoring server); short term projects/ad-hoc projects that need to be accomplished within the certain convention year (which get moved to long term projects if they become permanent) and include but are not limited to new and upcoming projects that departments have that include IT work, such as streamer setups for experimental/new gaming content; at-con setup that involves setup of all departments' offices that have IT-related inventory and includes but is not limited to setting up computers, printers, network equipment, and ethernet connections in both the main venue and hotel venue spaces; and at-con issues; this involves any issues that arise during the convention, which include but are not limited to troubleshooting connectivity issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory) and troubleshooting device issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory.) IT Managers are directly involved with all IT staff discussions and recruitment, and staff scheduling. IT Managers put in financial requests with their executives on behalf of their subdepartment as well as maintaining subscriptions to IT-related services (examples being Windows licenses, Office suite, and so on). May be requested to (however not specifically required to) be part of IT-related workgroups or committees, or find a coordinator who is interested to be involved.

The IT Assistant Manager helps be the interface for the IT team and other parties including different departments, the board, and Infrastructure contacts related to IT, and negotiating with vendors. The goal is to help set realistic project goals, ensure that they are completed on schedule and on budget, and keep the convention running smoothly. Kumoricon IT is responsible for 4 main deliveries: long term projects are the year-after-year continuous work of the IT management including but not limited to the upkeep and maintenance of Kumoricon servers, Kumoricon IT-related inventory (for example Registration's computers or the convention's thin-client computers), Kumoricon helpdesk ticketing system, Kumoricon PRTG server (monitoring server); short term projects/ad-hoc projects that need to be accomplished within the certain convention year (which get moved to long term projects if they become permanent) and include but are not limited to new and upcoming projects that departments have that include IT work, such as streamer setups for experimental/new gaming content; at-con setup that involves setup of all departments' offices that have IT-related inventory and include but are not limited to setting up computers, printers, network equipment, and ethernet connections in both the main venue and hotel venue spaces; and at-con issues; this involves any issues that arise during the convention, which include but are not limited to troubleshooting connectivity issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory) and troubleshooting device issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory.) IT Managers are directly involved with all IT staff discussions and recruitment, and staff schedules. May be requested to (however not specifically required to) be part of IT-related workgroups or committees, or find a coordinator who is interested to be involved.

IT Coordinators are involved with 2 main deliveries: helping with at-con setup that involves setup of all departments' offices that have IT-related inventory and include but are not limited to setting up computers, printers, network equipment, and ethernet connections in both the main venue and hotel venue spaces as available for the IT Manager to delegate and at-con issues; this involves any issues that arise during the convention, which include but are not limited to troubleshooting connectivity issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory) and troubleshooting device issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory). May also be requested to help IT management with deliveries on short term projects/ad-hoc projects to be accomplished within the certain convention year (which get moved to long term projects if they become permanent) as possible and include but are not limited to new and upcoming projects that departments have that include IT work, such as streamer setups for experimental/new gaming content. May be have opportunities to be part of committees or workgroups on IT-related topics. Helps to coordinate general IT staff and requests for IT Managers, especially during times when they are busy with management specific duties.

IT Staff are expected to have a basic level of technical proficiency and the ability to execute tasks involving the technology deployed across various Kumoricon departments. IT Staff are involved with 2 main deliveries: helping with at-con setup that involves setup of all departments' offices that have IT-related inventory and includes but is not limited to setting up computers, printers, network equipment, and ethernet connections in both the main venue and hotel venue spaces as available for the IT Manager to delegate and at-con issues; this involves any issues that arise during the convention, which include but are not limited to troubleshooting connectivity issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory) and troubleshooting device issues for various department offices as related to IT-related inventory (best effort will be given to any non-IT-related inventory.) IT Staff can expect that the tasks described above will be clearly described by supervising coordinator/manager IT staff. Great place for people with IT knowledge and abilities looking to get more experience with it and help out primarily just during the week of the convention instead of potentially more year round.

Work with the Infrastructure executive team and KumoriMarket sub-managers to oversee the KumoriMarket which consists of the Exhibitor Area, Artist Alley, and Small Press. Make layouts for KumoriMarket and coordinate with the Gaming Hall sub-department on layouts as well as overseeing their exhibitors.

Assist the KumoriMarket Manager in overseeing the planning and execution of the Small Press and the Artist Alley. In charge of managing the procurement and evaluation of potential entrants to the Small Press and the Artist Alley.

Work with the Industry and KumoriMarket Managers in tending to Industry exhibitors. Pre-convention work will involve ensuring they get their exhibitor information, confirming their agreements with Kumoricon, and placing them within the KumoriMarket. At-convention will be an attendant to them while in the hall, collecting any applicable booth fees, routing their donations to the appropriate departments, and working with KumoriMarket and Operations staff to coordinate crowd management at their booth events when needed. Will be assigned a KumoriMarket staff member as an assistant at con.

Assist the KumoriMarket Managers and are responsible for the operation of the area at the convention.

On-the-floor support within the KumoriMarket area of the convention, which includes the Exhibitor Area, Artist Alley, and Small Press. Support KumoriMarket participants and convention attendees.

Personal/executive assistant(s) to the Director of Membership and the Membership executive team. Year-round: Responsible for coordinating schedules and communication of the executive team. Monitor and/or manage incoming and outgoing correspondences for all areas of the department, track deadlines, and have a hand in preparation and participation of internal department meetings. Address inquiries to all areas of the department when able, and/or notify either the area manager or the exec team when an inquiry requires more response or information. Additional tasks and responsibilities to be as assigned by the exec team throughout the year. At-con (Wednesday-Sunday): Assist with tasks and responsibilities as assigned by the exec team. Work with the exec team to make sure that the concerns and needs of the sub-departments or other directorates are handled in a timely manner.

Help make critical decisions regarding the development and operation of the Membership department as a whole. If the Director of Membership is not available the Assistant Director is in charge of making executive-level decisions for the department. The Assistant will need to use extensive knowledge of processes and procedures for both the convention and the department in order to make and enact plans for the future of the department. This position requires that the person filling it go above and beyond standard management-level tasks. The Assistant Director will be expected to make sure that all sub-departments are working smoothly including but not limited to stepping in to run a sub-department as needed. This position requires a willingness to work year-round and the ability to be flexible based on the needs of the board and the convention.

The Staff Retention Lead will work with the Membership directorate and multiple other departments in an effort to expand Kumoricon's staff perk offerings. The lead will solicit and compile new ideas for staff perks for all areas of the convention. They will work closely with the staff perks workgroup and communicate with various Kumoricon departments to coordinate the soliciting, ordering, organizing, and distribution of physical staff perk items. They will also be in charge of researching the practices, staffing structure, and perks of other events of a similar structure and writing up reports on findings that will be presented to the staff perks workgroup for adoption consideration.

Year-round the Accessibility Manager will help craft and train staff on convention accessibility policies as well as research possible disability accommodation requirements and best practices. This position requires extensive work and communication with other areas of the convention. Work with Infrastructure and Programming on event space accommodations and accessibility services provided by the venue, with Publicity on creating and distributing communication material on convention policies, and with Operations and Chair on enforcing and executing accessibility policies once in place. The manager will help create a list and procure materials for the Accessibility department and train necessary departments/positions on their use. At-con the Manager will provide break relief for the Accessibility Coordinator, handle escalated accessibility issues on an on-call basis, and meet with management in other departments for a daily debriefing and resolution to possible issues related to accessibility.

The Accessibility Coordinator will assist the Accessibility Manager with pre-con projects (research, document production, etc.) on an as-needed basis and will assist the Manager with accessibility trainings for other departments. At-con the Coordinator is in charge of managing issues as they arise and monitoring convention communication channels (radio, email, Discord, or phone) and deploy Accessibility staff as needed.

Accessibility Staff are required to attend at least one training prior to con to make sure they are fully informed on all convention accessibility policies and disability accommodations available to attendees. At-con Accessibility Staff will check in with other departments to see what needs exist and help solve/escalate them as needed. Staff are also in charge of checking in on the AFK Room during open hours. Accessibility Staff will also be responsible for reporting to the Coordinator or Manager at the end of their shift on interactions with attendees and other departments as well as communicating the highlights to the next staff member on duty. This position is recommended for any person holds another mobile position in any other department

The Cosplay Repair Lead Coordinator position requires leadership, adaptability, and mid-level technical knowledge on cosplay construction. The Lead Coordinator is in charge of hiring, and scheduling staff as room layout and working with the Director to order the supplies needed for con. At-con the Lead Coordinator will help with the set-up and arrangement of the Cosplay Repair room and will make sure that prior to opening all Cosplay Repair staff are aware of any policies or procedures that need to be adhered to during the running of the room. The Lead Coordinator in is charge of monitoring and maintaining the Cosplay Repair room and will direct the Assistant Lead and Coordinators to keep the department clean, organized, and running smoothly over the course of the weekend. The Manager is responsible for leading the tear-down, inventory, and pack-up of the Cosplay Repair room as well as assisting with the tear down and pack up of other departments as needed.

The Assistant Lead Coordinator requires leadership, adaptability, and mid-level technical knowledge on cosplay construction. The Assistant Lead will help the Lead Coordinator with hiring and scheduling of staff. They will assist with the tracking of supplies needed for con as well as helping with the set-up and arranging of the Cosplay Repair room. They will work with the Lead Coordinator to make sure everyone is aware of any policies or procedures that need to be adhered to during the running of the room. The Assistant Lead is in charge of monitoring Coordinators and general Staff during the convention to make sure people are being helped appropriately. Work with the coordinators and staff to keep the department clean, organized, and running smoothly over the course of the weekend. Assist with tear-down, inventory, and pack-up of the Cosplay Repair room as well as assists with the tear-down and pack-up of other departments as needed.

If available before open the Cosplay Repair Coordinator will assist with the set-up and arranging of the Cosplay Repair room and meet with the management team to make sure everyone is aware of any policies or procedures that need to be adhered to during the running of the room. The Coordinator is mainly responsible for the monitoring of Cosplay Repair Staff, making sure that staff are correctly assisting attendees with repairs, and making sure that staff are keeping the room clean, organized, and stocked over the course of the weekend. They are also responsible for making sure that staff are checked in and out at the correct times as well as figuring out how to handle call-ins or no-shows; with the expectation of "filling in" as needed if general staff do not arrive at their scheduled times. Assist with tear-down, inventory, and pack-up of the Cosplay Repair room as well as assisting with the tear-down and pack-up of other departments as needed.

Cosplay Repair Staff will work one-on-one with attendees to utilize provided tools, materials, and their expertise to repair damage done to cosplays over the course of the convention. They are responsible for making sure that the room is clean and organized, and that supplies are restocked after use. If scheduled to do so, Cosplay Repair Staff are to assist with the tear-down, inventory, and pack-up of the Cosplay Repair room. If available they are to also assist with the tear-down and pack-up of other departments as needed.

Responsible for scheduling staff and the monitoring and maintaining of Kumori Staff Station.

Mainly responsible for the monitoring and maintaining of Kumori Staff Station.

This position requires leadership, adaptability, minor technical knowledge, and a policy-oriented skill set. Must have a comprehensive knowledge of all convention policies. Oversee all Registration departments (specialty, staff, attendee, VIP) preparation. Run and schedule monthly Registration team meetings to keep the Registration management team up to date on any and all departmental concerns, and ensure training of coordinator staff prior to con. Work with the Email Coordinators to answer emails sent to the all registration sub-inboxes in a timely manner. Responsible for monitoring all subdepartment emails. This position is in charge of hiring, scheduling, and training of all departmental staff and making sure there is staff-wide knowledge of current departmental procedures. Required to work with Accessibility management to facilitate specialized training throughout the year to learn how to support members requesting accessibility accommodations. Interact with VIP members prior to con to drive enthusiasm and keep them informed of all VIP benefits as they are announced. The Manager is in charge of facilitating setting up Hall A. This includes the set-up of work stations, working with IT and Reg Dev to ensure the computers and software are ready for use by open on Thursday, as well as making sure all signage for the area is displayed properly. Monitor and delegate staff to VIP gift bags. The Manager oversees the entire Hall A. They are responsible for resolving any escalated issues using customer service and proper convention procedure. They will also need to work with the Registration management team (assistants and coordinators) and the Accessibility department to ensure the area is running smoothly. The Manager is responsible for leading the tear-down, inventory, and pack-up of Hall A as well as working with the Supply and Logistics team to assist with the tear-down and pack-up of other departments as needed.

Assist the Registration Hall Manager in any tasks or goals as delegated. Attend monthly meetings to keep the management team up to date on any and all departmental concerns and assist with the training of coordinators and general staff prior to con. Needs to be able to attend membership meetings with regular consistency. The Assistant Manager is expected to monitor and assist the Registration Email Coordinator throughout the year to answer all emails in a timely manner. Responsible for assisting with hiring, training, and scheduling of Registration Hall staff. Work with the Accessibility management team to facilitate specialized training throughout the year to learn how to support members requesting accessibility accommodations. Assist the Registration Hall Manager with contacting the VIP members prior to con to drive enthusiasm and keep them informed of all VIP benefits as they are announced. Assist the Manager with the setup of Hall A as needed. This can include the set-up of workstations, working with IT and Reg Dev to make sure that the computers and software are ready for use, as well as making sure all signage for the area is displayed properly. Assist the VIP and Accessibility Registration Coordinators with set-up and assembly of VIP gift bags. Directly responsible for overseeing coordinators and staff, as well as resolving any escalated issues using customer service in lieu of the Registration Hall Manager. This position requires clear communication skills and regular status updates to the Registration Hall Manager, as well as customer service skills and leadership ability. Assist with the tear-down, inventory, and pack-up of the attendee registration area as well as working with the Supply and Logistics team to assist with the tear-down and pack-up of other departments as needed.

This position focuses on handling all emails that are sent to the Attendee Registration, Staff Registration, or Specialty Registration departments. The Email Coordinator(s) works with the Manager and Assistant Manager(s) to see that all emails are handled in a timely and professional manner. Must be able to access and respond to emails 3-4 times a week. Will also assist the Registration management team with importing membership forms, confirming member registration status, and possibly making simple changes to member registrations. Must have a comprehensive knowledge of all convention and department policies in order to resolve any questions or concerns our general members may have.

Attend team meetings to be informed on any and all departmental concerns, policy, and procedure updates as well as assisting with the training of the coordinator and general Registration staff prior to con. Expected to know, adhere to, and enforce Membership policies and procedures. Required to attend specialized trainings throughout the year and work with the Accessibility management to learn how to support members requesting accessibility accommodations. Assist the Manager with the setup of the attendee registration area as needed. This can include the set-up of workstations, working with IT and Reg Dev to make sure that the computers and software are ready for use, as well as making sure all signage for the area is displayed properly. Oversee the VIP and Accessibility Registration booth at con (please refer to the at-con responsibilities of the VIP and Accessibility Coordinator). Responsible for making sure that staff are checked in and out at the correct times as well as figuring out how to handle call-ins or no-shows. In charge of monitoring coordinators and general Registration staff during the convention to make sure people are being helped efficiently and that lines are moving quickly. Responsible for assigning the Training Coordinators to either work a station or to work with a coordinator. The Lead Coordinator should try to help resolve any member issues using customer service prior to escalating to the Manager on duty. This position requires clear communication skills and regular status updates to the Manager on duty, as well as customer service skills and a leadership ability. Assist with the tear-down, inventory, and pack-up of the attendee registration area as well as working with the Supply and Logistics team to assist with the tear-down and pack-up of other departments as needed.

Attend team meetings to help keep informed on any and all departmental concerns, policy, and procedure updates as well as assisting with the training of the general Registration staff prior to con. Expected to know, adhere to, and enforce Membership policies and procedures. In charge of monitoring general Registration staff during the convention to make sure people are being helped efficiently, that lines are moving quickly, and that supplies are refilled as needed. Coordinators are essentially the spot-checkers of the Attendee Registration department. Coordinators should try to help the general staff resolve any attendee issues using customer service prior to escalating to the Lead Coordinator. This position requires clear communication skills and regular status updates to the Lead Coordinator, as well as customer service skills and a leadership ability. The Coordinator may be asked to assist with "filling in" if general Registration staff do not arrive at their scheduled times or if someone requires a break. Assist with the tear-down, inventory, and pack-up of the attendee registration area as well as working with the Supply and Logistics team to assist with the tear-down and pack-up of other departments as needed.

This position requires specialized training throughout the year to become familiar with the registration system, procedures, and policies for VIP members. This position requires the use of excellent customer service as well as being comfortable with on-the-spot troubleshooting and being a possible point of contact for VIP members. Need to be willing to work with multiple departments to handle both VIP requests and other requests as they arise. At-con (Wednesday): Assist with the set-up of the VIP and Accessibility Registration area. Set up and assemble VIP gift bags, and work with IT and Reg Dev to make sure that the computers and software are ready for use by opening on Thursday. At-con (Thursday-Sunday): Oversee general-level staff as they check in VIP members by giving them their badges, material VIP benefits, and providing additional details to any VIP questions at the event. Basic-to-proficient computer skills and cash handling experience required. At-con (Sunday): Assist with the tear-down, inventory, and pack-up of the VIP and Accessibility Registration area as well as the tear-down and pack-up of other departments as needed.

Requires leadership, adaptability, minor technical knowledge, and a policy-oriented skill set. Must have a comprehensive knowledge of all convention policies. Pre-con (year-round): Assist the Director with establishing Specialty Registration policies by working with other departments to set guidelines and expectations. Oversee all department preparation. Schedule monthly team meetings to keep the management team up to date on any and all departmental concerns and ensure training of general staff prior to the convention. Answer emails sent to the Specialty Registration inbox in a timely manner. In charge of hiring, scheduling, and training of general Specialty Registration staff and making sure there is staff-wide knowledge of current departmental procedures. Pre-con (usually 2-4 weeks before con): Train Specialty Registration staff so that they are familiar with the system, procedures, and department policies before con. Within a week of con, send emails to other directorates for updated lists of pre-approved non-preregistered specialty members. Pre-con/at-con (Wednesday): Set up the Specialty Registration area. Work with IT and Reg Dev to make sure that the computers and software are ready for use by open Wednesday evening. Oversee staff and coordinators as they check in exhibitors, artists, and industry to ensure smooth processes. At-con (Thursday-Saturday): Oversee Specialty Registration Coordinators and staff as they check in exhibitors, artists, press, industry, and panelists handling any issues that arise, and contacting the correct department for assistance as needed. (Sunday): Assist with the tear-down, inventory, and pack-up of the Specialty Registration area as well as the tear-down and pack-up of other departments as needed.

Requires leadership, adaptability, minor technical knowledge, and a policy-oriented skill set. Must have a comprehensive knowledge of all convention policies. Pre-con (year-round): Meeting monthly with the Manager and Coordinators to keep up to date on any and all departmental concerns and procedural changes. Pre-con (usually 2-4 weeks before con): Assist the Manager and Assistant Manager with training so that you are familiar with the system, procedures, and department policies before con. Pre-con/at-con (Wednesday): Assist with the set-up of the Specialty Registration area. Work with IT and Reg Dev to make sure that the computers and software are ready for use by open Wednesday evening. Oversee staff as they check in exhibitors, artists, and industry who show up on Wednesday. At-con (Thursday-Saturday): Oversee the check-in of exhibitors, artists, press, industry, and panelists by the general staff. Use knowledge of convention policies. At-con (Sunday): Assist with the tear-down, inventory and pack-up of the Specialty Registration area as well as the tear-down and pack-up of other departments as needed.

Pre-con: Responsible for hiring, training, and scheduling staff. Oversee staff registration system, and act as a customer service role for helping people register as staff when the need arises. Assist staff applicants with finding a position and completing the appropriate steps. Follow up on incomplete registrations. Pre-con/at-con (Wednesday-Thursday): In charge of setting up the staff check-in area. This includes the organization of staff materials (badge, shirt, info card, etc.) and working with IT and Reg Dev to make sure that the computers and software are ready for use by open on Thursday. At-con (Thursday-Saturday): Responsible for overseeing the check-in process of Kumoricon staff as well as working with the Secretary department and other departments to facilitate the registration of new staff at the convention. At-con (Sunday): Lead the tear-down, inventory, and pack-up of the staff check-in area. Work with the Supply and Logistics team to assist with the tear-down and pack-up of other departments as needed.

Pre-con: Assist the Lead Coordinator along with the Registration Hall Manager and Assistant with training of the department staff. At-con: Assist with the set-up the staff check-in area. This includes the organization of staff materials (badge, shirt, info card, etc.) and working with IT and Reg Dev to make sure that the computers and software are ready for use by open on Thursday. Work with the Area Lead Coordinators to oversee the check-in process of Kumoricon staff. Work with the Secretary department and other departments to facilitate the registration of new staff at the convention. Assist with the tear-down, Inventory, and pack-up of the staff check-in area as well as the tear-down and pack-up of other departments as needed.

Requires leadership, adaptability, minor technical knowledge. Assist the Manager and Assistant Manager with training so that you are familiar with the system, procedures, and department needs before con. Assist with the set-up of the Volunteer sign-up area. Work with IT and Registration Development to make sure that the computers and software are ready for use. Oversee, assess, and distribute volunteers as they check in, and confirm and track hours worked by each volunteer. Use knowledge of convention needs and structure to make beneficial placements for departments and potential volunteers. Assist with the tear-down, inventory, and pack-up of the Registration area as well as the tear-down and pack-up of other departments as needed.

This is a position for people who are interested in becoming a Registration coordinator but do not have either the registration or management experience needed for the position. This position will require attendance to management team meetings to help keep informed on departmental concerns, policy, and procedure for the coming year. Attend and assist with any training of the general Registration Hall Staff prior to con. Expected to learn/know, adhere to, and enforce Membership policies and procedures. At-con this position reports to the Lead Coordinator to receive instructions for shift. Will either be assigned to work at a station with attendees, work with a general staffer in need of training, or partner with a coordinator to shadow and train. Assist with the tear-down, inventory, and pack-up of the Attendee Registration area as well as working with the Supply and Logistics team to assist with the tear-down and pack-up of other departments as needed.

Registration Hall Staff are most often the first point of contact for convention members. This position requires the use of excellent customer service while working to check in various types of convention members including but not limited to general attendees, staff, exhibitors, artists, press, industry, and panelists who have either pre-registered or who are purchasing at the event. Basic-to-proficient computer skills are required. Cash handling experience is preferred, but not required. Registration Hall Staff are expected to learn, adhere to, and help enforce registration policies and procedures while on shift. All Registration Hall Staff will need to attend the Registration team meetings held prior to the convention to learn about possible departmental concerns and convention and department policies and procedures as well as training on the at-con registration system. During con, depending on scheduling Registration Hall Staff will assist with the set-up of the multiple areas of the registration hall as well as assist with the tear-down, inventory, and pack-up of the registration hall as well as the tear-down and pack-up of other departments as needed.

Year-round position responsible for delivering registration software written by the Registration Development team, planning new features, maintaining the registration training environment in AWS, and configuring the registration server. Should be available for meetings and training sessions during the year. During con, responsible for handling any issues that arise with registration software, scheduling registration development staff, and running attendance reports.

Assist the Manager with development and testing of the registration software. Meet with the various Registration department management teams to figure out what each section needs to make the check-in process run smoothly. Assist with implementation, monitoring, maintaining, and fixing the registration software during the convention as needed.

Assist the Manager and Coordinator with development and testing of the registration software. Assist with implementation, monitoring, maintaining, and fixing the registration software during the convention as needed.

Personal Assistant to the Director of Operations. Responsible for assisting the executive team in tasks at-con and pre-con as a runner of sorts doing odd tasks. Filling in for managers when needed.

Assist the Director of Operations year-round and be flexible in availability, standing in for the Director when they are unavailable. Responsible for running the department, conducting training, as well as collecting resources and answering emails. At-con, supply a substitute for roles that may need filling.

Assist in coordinating policies related to human well-being, receiving feedback, serving as mediation between parties, and assisting with disputes, among other services related to serving staff and membership. This position works closely with Staff and Attendee Services under the Chair department, assisting with the design and implementation of Kumoricon's policies, including considerations for health and safety with COVID-19.

Administrative lead that is well-versed in the code of conduct and all Operations roles and responsibilities. They will oversee all staff training within the department pre-con and at-con, as well as volunteers at-con.

Assistant to Shishou, helping with staff training within the department pre-con and at-con, as well as volunteers at-con.

Assist Shishou as a specialist in attendee services and code of conduct enforcement. Make top-level decisions regarding deployment of the Ronin, and dealing with escalated incidents.

Assist the Yojimbo Floor Staff Coordinator in making top-level decisions regarding deployment of the Ronin, and dealing with escalated incidents.

Assist Shishou as a specialist in line management and safety. Planning and preparation pre-con and at-con, coordinating with other departments, and managing lines with compliance to fire code safety.

Assist the Hitsujikai Line Control Coordinator with planning and preparation pre-con and at-con. Managing lines with compliance to fire code safety.

Assist Shishou as a specialist in managing peace-bonding regulations. Overseeing the setup and teardown of peace-bonding stations.

Administrative lead that oversees planning and preparation pre-con and at-con, Operations Staff scheduling, lost and found, communication, and other administrative tasks.

Assistant to Operations Office Manager, helping with planning and preparation pre-con and at-con.

Experienced Operations staffers. May be rotated into different responsibilities within Operations and handle complex situations. May also assist with handling escalated incidents.

Entry-level position. Inform the general public attending our convention about the code of conduct in all convention space. Will be rotated into different responsibilities within Operations.

Cross-trained staff who would like to contribute to the Operations department part-time while holding another staff position. Staff members with this position will attend Operations training, and be able to stand in for floor staff positions, including the issuing of warnings and first badge strikes. This position may only be taken by a staff member who also holds a separate staff position. Staff hours for Deshi do not count toward requirements for the other position.

Assist Operations Office Manager as a specialist with handling internal at-con communication, overseeing setup and tear-down of equipment, managing distribution of radio equipment to departments and staff, moderating Discord communications, and assisting with lost and found.

Responsible for the flow and running of all content-related materials, the ordering and proper usage of all materials and technology, and the preservation of the integrity of the entertainment provided to the attendees and staff of Kumoricon. Assess the strengths and weaknesses of those under the directorate and assist to find where the individual will fit best. Encourage the directorate as a whole, and assists in any job that needs attention.

Personal/executive assistant(s) to the Director of Programming and the Programming executive team. Year-round: Responsible for coordinating schedules and communication of the executive team. Monitor and/or manage incoming and outgoing correspondences for all areas of the department, track deadlines, and have a hand in preparation and participation of internal department meetings. Address inquires to all areas of the department when able, and/or notify either the area manager or the exec team when an inquiry requires more response or information. Additional tasks and responsibilities to be as assigned by the exec team throughout the year.

Assist the Director in the organization of supplies and tech, the proper usage of said items, and overseeing the content and events of the convention. Assist all other subdivisions of the Programming directorate where needed or directed.

Responsible for coordinating schedules and communication of the Programming executive team. Their duties may include, but not limited to: prioritizing emails, tracking deadlines, and having a hand in preparation and participation of internal department meetings.

Manage the organization of key Kumoricon-hosted events. Coordinate with stakeholders to ensure all parties are communicating and that deliverables have been provided to key personnel. Ensure that all content is ready before con. Manage third-party rentals and ensure that equipment is returned.

Assist with the management of key Kumoricon-hosted events. Serve as backup to the Special Events Manager as needed.

At-con position assisting with the running of key Kumoricon-hosted events. Coordinate with Special Events Manager and event coordinators to provide support for said key events.

Responsible for coordinating all aspects of the AMV Contest such as setting rules, handling submissions, judging, and running the event at-con. Assist with staff recruitment and oversee the work of assigned staff. Ensure that assigned emails are responded to in a timely manner. Create themed AMV playlists as requested. Ensure that contest winners receive awards in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Assist with the running of the AMV Contest. Participate in the judging of contest submissions.

Responsible for coordinating all aspects of assigned dance events such as the KumoriBall, KumoriProm, and ballroom dance lessons. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position providing dance instruction. Also responsible for assisting with KumoriBall and KumoriProm.

At-con position assisting assigned dance events such as the KumoriBall, KumoriProm, and ballroom dance lessons.

Responsible for coordinating all aspects of the Cosplay Contest such as contest registrations, rehearsal scheduling, costume judging, and running the at-con event. Assist with staff recruitment and oversee the work of assigned staff. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of the Cosplay Contest.

Responsible for coordinating all aspects of Cosplay Chess events such as contest registrations, determining the theme, selecting chess masters, and running the at-con event. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Mid-year through con position. Coordinate all fashion and music needs, handle equipment and set up follow-ups, supervise and assist in dress space, and handle enforcement of dress space policies.

Assist fashion and music guests in preparation for their events.

Responsible for coordinating all aspects of Idol Festival events such as contest registration, rehearsal scheduling, and running the at-con event. Assist with staff recruitment and oversee the work of assigned staff. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of the Idol Festival.

Responsible for coordinating all aspects of Lip Sync events such as contest registrations, judging, and running the at-con event. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of the Cosplay Lip Sync Showdown events.

Mid-year through con position. Coordinate all late night cosplay fashion and music needs, handle equipment and set up follow-ups, supervise and assist in dress space, and handle enforcement of dress space policies.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of the Late Night Cosplay Fashion Show.

Oversee the areas of the convention designated as Main Events spaces. Manage the setup, teardown, and operation of equipment. Manage the start and end times of events. Ensure that all relevant equipment and materials are ready before con. Direct the work of assistants and assigned staff. Assist with staff recruitment. Ensure that assigned emails are responded to in a timely manner.

Assist with the management of assigned area. Serve as backup to assigned Manager as needed.

At-con position responsible for supporting Main Events spaces. Assist with the setup, teardown, and operation of theater technology. Provide assistance to events that run in Main Events spaces. Organize spaces designated for equipment storage.

Responsible for coordinating all owned or rented theater equipment used in Ballroom event spaces. Assist with inventory or owned equipment and ensure it is in good working order. Assist with planning of tech usage and identifying needed purchases. Track equipment rentals and ensure they are returned properly. Serves as an expert resource to other staff.

At-con position responsible for supporting Ballroom spaces. Assist with the setup, teardown, and operation of theater technology. Provide assistance to events that run in Ballroom event spaces. Organize spaces designated for equipment storage.

Responsible for coordinating all owned or rented lighting equipment used in Main Events spaces. Assist with inventory or owned equipment and ensure it is in good working order. Assist with planning of tech usage and identifying needed purchases. Track equipment rentals and ensure they are returned properly. Serve as an expert resource to other staff.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Responsible for coordinating all owned or rented sound equipment used in Main Events spaces. Assist with inventory or owned equipment and ensure it is in good working order. Assist with planning of tech usage and identifying needed purchases. Track equipment rentals and ensure they are returned properly. Serves as an expert resource to other staff.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Responsible for coordinating all owned or rented video equipment used in Main Events spaces. Assist with inventory or owned equipment and ensure it is in good working order. Assist with planning of tech usage and identifying needed purchases. Track equipment rentals and ensure they are returned properly. Serve as an expert resource to other staff.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Assist with the oversight of staff-run spaces inside of areas designated as "Panel" space. Ensure that all relevant equipment and materials are ready before con. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts. Ensure that assigned emails are responded to in a timely manner.

Assist with the management of assigned area. Serve as backup to assigned Manager as needed.

Responsible for coordinating all aspects of the Escape Room such as creating the puzzle, setting the schedule, and managing sign-ups. Ensure that all relevant equipment and materials are ready before con. Supervise the escape rooms at-con to ensure that equipment is functioning properly. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the Escape Room.

Responsible for running the Gunpla Lounge. This includes recruiting staff, creating the schedule, and running Gunpla events.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Assist with the operation of the Gunpla Lounge. Ensure that all people in the space have a badge. Assist with any events that occur in the lounge.

Responsible for coordinating all aspects of the Karaoke room such as building a schedule of events, running the Karaoke Contest, and maintaining the song library. Ensure that all relevant equipment and materials are ready before con. Supervise the Karaoke room at-con and ensure attendees adhere to the code of conduct and are able to access content. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the Karaoke room.

Responsible for coordinating all aspects of the Manga Library such as managing the collection, tracking circulation, and new book acquisition. Ensure that all relevant equipment and materials are ready before con. Supervise the Manga Library at-con and ensure attendees adhere to the code of conduct and are able to access the space. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the Manga Library.

Responsible for coordinating the operations of the Programming Booth. Assist with staff recruitment. Draft a staff schedule for assigned areas and monitor shifts. Ensure that all relevant equipment and materials are ready before con.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position responsible for supporting the Programming Booth. Provide panel information to attendees. Handle event sign-ups and pass distribution. Handle distribution of age 18+ hand stamps.

Responsible for coordinating the operations of the Programing Office. Ensure that the office is set up and maintained in an organized fashion. Track Programming staff shift check-ins. Assist with staff recruitment. Draft a staff schedule for assigned areas and monitor shifts. Ensure that all relevant equipment and materials are ready before con.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position responsible for supporting the Programming Office. Perform various clerical and courier tasks. Assist with the distribution of Kumori Cash prizes.

At-con position assisting with the operation of content that is late at night.

Responsible for coordinating all aspects of the viewing rooms such as setting the viewing schedule, managing the viewing library, and maintaining viewing equipment. Ensure that all relevant equipment and materials are ready before con. Supervise the viewing rooms at-con and ensure attendees adhere to the code of conduct and are able to access the content. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Maintain overall management responsibilities for the Maid Café. Direct, coordinate, and participate in preparation for the Café, collect payment for guest reservations and donations during Café; plan hours, and interview, hire, and train maids and butlers.

Assist the Maid Café management during planning and coordination, participate in preparation for the Café, and collect payment for guest reservations and donations during Café; plan hours, and interview, hire, and train maids and butlers.

Coordinate the Maid Café; train, schedule, and supervise maids and butlers. Assist in seating guests as part of their front of house duties.

Responsible for coordinating entire station and providing a unique convention experience. Process guest orders to ensure all items are prepared properly and on a timely basis. Observe guests to ensure they are satisfied with the event and respond to additional requests.

Manage all aspects of panel scheduling, including reviewing panel applications, determining technical needs, and creation of the panel schedule. Ensure that all relevant equipment and materials are ready before con. Oversee the areas of convention designated as Panel spaces. Manage the setup, teardown, and operation of equipment. Monitor scheduling and work to ensure that events run on time. Assist with staff recruitment and oversee the work of assigned staff. Ensure that assigned emails are responded to in a timely manner.

Assist with the management of Panels. Serve as backup to the Panel Manager as needed.

Special at-con position for those who earn at least 16 points in the Event Host Incentive Program.

Responsible for coordinating all aspects of the Chibi Room such as building a schedule of age-appropriate activities that explore Japanese culture and art. Ensure that all relevant equipment and materials are ready before con. Supervise the Chibi Room at-con and ensure attendees adhere to the code of conduct and are able to access content. Enforce strict color badge rules. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the Chibi Room.

Responsible for coordinating all aspects of staff-run crafting panels and workshops. Develop the schedule for crafting panels and staff-run crafting events. Ensure that all relevant equipment and materials are ready before con. Coordinate the sale of crafting materials to attendees. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of staff-run crafting panels and workshops.

Responsible for coordinating all aspects of staff-run Fan Fiction content and the Fan Fiction Contest including contest registrations, judging, and assigning awards. Ensure that all relevant equipment and materials are ready before con. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

At-con position assisting with the running of staff-run Fan Fiction content.

Responsible for coordinating all aspects of staff-run Fan Art content and the Fan Art Contest including contest registrations, judging, and assigning awards. Ensure that all relevant equipment and materials are ready before con. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts. Ensure that submitted art is returned to artists at con or through the mail.

At-con position assisting with the running of staff-run Fan Art content.

Organize online content pre-con and during con. Coordinate hosting schedules and track participation in incentive programs. Organize the moderation of chat spaces on content distribution providers (i.e. outside of the official Discord servers) related to online content.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Provide support to the operation of online content. This can include performing stream operations, maintaining a collection of videos, and assisting event hosts with administrative tasks related to live video events.

Responsible for coordinating the use of con-provided panel equipment. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position to assist with the collection of panel statistics and ensure adherence with convention policy. Provide assistance to panelists as needed.

At-con position assisting with the distribution, collection, and tracking of con-provided panel equipment.

Oversee the area of the convention designated as Tabletop Gaming. Supervise the Tabletop Gaming area at-con and ensure attendees adhere to the code of conduct and are able to access content. Ensure that all relevant equipment and materials are ready before con. Manage the setup, teardown, and operation of equipment. Ensure that assigned emails are responded to in a timely manner.

Assist with the management of the Tabletop Gaming area. Serve as backup to the Tabletop Gaming Manager as needed.

At-con position assisting with the running of tabletop gaming content.

Coordinate the renting, transportation, setup, and teardown of cultural games like mahjong, go, shogi, etc. Supervise the Cultural Gaming area at-con and ensure attendees adhere to the code of conduct and are able to access content. Ensure that all relevant equipment and materials are ready before con. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of cultural gaming content.

Responsible for coordinating all aspects of the LARP events such as selecting games to play, building a schedule of events, and managing sign-ups. Ensure that all relevant equipment and materials are ready before con. Supervise LARP events at-con and ensure attendees adhere to the code of conduct and are able to access content. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of LARP events.

Responsible for organizing the Play and Win program. This includes organizing materials, tracking play sessions, and running the game giveaway at the end of con. Assist with securing game donations and communicating with identified partners. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Assist with the at-con operation of the Play and Win area. Monitor the circulation desk and answer attendee questions.

Coordinate the running of RPG events including selecting games, setting the schedule, managing sign-ups, and running events. Supervise the RPG area at-con and ensure attendees adhere to the code of conduct. Assist with staff recruitment and oversee the work of assigned staff. Draft a staff schedule for assigned areas and monitor shifts. Ensure that all relevant equipment and materials are ready before con.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Special at-con position for those who run RPG campaigns or other structured play.

Coordinate the renting, transportation, setup, and teardown of the tabletop games library. Oversee the operation of the games check-out system. Assist with the identification of games that should be added to the library. Assist with staff recruitment and oversee the work of assigned staff. Ensure that all relevant equipment and materials are ready before con. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the tabletop game library.

Coordinate the running of TCG events including selecting game modes, setting the schedule, managing sign-ups, and running events. Supervise the TCG Gaming area at-con and ensure attendees adhere to the code of conduct. Ensure that all relevant equipment and materials are ready before con. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the TCG area.

Oversee the area of the convention designated as Video Gaming. Ensure that all relevant equipment and materials are ready before con. Manage the setup, teardown, and operation of equipment. Ensure that assigned emails are responded to in a timely manner.

Assist with the management of Video Gaming. Focused oversight of video gaming equipment. Assist with staff recruitment. Serve as backup to assigned Manager as needed.

Responsible for coordinating all aspects of the Cabinet and Rhythm Gaming area. Organize the renting, transportation, setup, and teardown of gaming cabinets, rhythm games, and other specialty installations. Maintain a list of available systems and identify systems to pursue for usage at-con.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the Cabinet and Rhythm Gaming area. Provide backup support to other areas in the gaming hall.

Responsible for coordinating all aspects of the Console Gaming area including area layouts, equipment check-out system, and equipment storage. Supervise the Console Gaming area at-con and ensure attendees adhere to the code of conduct and are able to access content. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the operation of the Console Gaming area. Provide backup support to other areas in the gaming hall.

Responsible for coordinating all aspects of the PC Gaming area including area layouts, system maintenance, and equipment storage. Supervise the PC Gaming area and assigned staff at-con. Ensure attendees adhere to the code of conduct and are able to access content.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of PC Gaming. Including setup and tear down of equipment

Coordinate the running of Video Gaming Tournaments including selecting games, setting the schedule, managing sign-ups, and running the bracket. Draft a staff schedule for assigned areas and monitor shifts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position assisting with the running of video gaming tournaments. Including setup and tear down of equipment.

Coordinate the running of speedrunning content including selecting games, setting up equipment, managing sign-ups, and overseeing speedrun attempts.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

Specialized manager position that focuses on assisting the director in tasks management, special projects, and keeping up departmental efficiency. Acts as a backup to unfilled positions while also assisting in the training of potential executives in the department. Attends all meetings with executive team as feasible. Assists in project delegation to Publicity management.

Assist the Director of Publicity in tasks necessary in the successful running of the department. With the use of knowledge of convention and department policies and procedures, aid the Director of Publicity in creating and executing plans for the future of the department and the convention. In the event the Director of Publicity is not available, is responsible for making executive-level decisions in the best interest of the department. Is expected to support the sub-departments of Publicity, ensuring they have the resources and coverage necessary to run without issue, and stepping in to fill as needed to support the success of the sub-department. Requires adaptability, active listening, critical thinking, and leadership.

Responsible for coordinating schedules and communication of the Publicity executive team. Their duties may include, but are not limited to: prioritizing emails, tracking deadlines, and having a hand in preparation and participation of internal department meetings.

Review content within the organization for accuracy and appropriateness for the convention brand. This can include grammatical or spelling corrections, but can also include catching items that would negatively affect the organization as a whole.

Oversee and manage the Design and Publications department, and assist with design for the newsletter. Assign projects to the design team, manage deadlines, establish quality standards, and review all finished designs before submitted for approval. Comfortable with modern technology and has strong communication skills.

Assist the Design and Publications Manager in structuring, delegating, and processing all design-based content needs within the physical and digital publications of the convention. Delegate tasks within projects to the design team, support the deadlines provided by management, enforce quality standards, and review all finished designs before submitting for approval. Comfortable with modern graphic design technology and has strong communication skills.

This position requires graphic design and collaborative skills as well as the ability to compose documents for external use. Preferred to be available for ad-hoc projects that arise with short deadlines to complete. This position may be assigned to assist other departments if the need is great.

Manage the Info Booth, and staff. Organize information into easily digestible formats to facilitate a positive experience for attendees.

On-site leadership for Info Booth. Expected to be given the lead during low traffic hours.

Directly help attendees at the Info Booth during the convention.

Maintain brand consistency and recognition through assisting social media direction, newsletters, and other advertising avenues. Create and distribute press releases as needed. Work with Industry to market the event to businesses within the industry as well as local communities.

Assist the Marketing Manager and executive team in maintaining brand consistency and recognition through compiling data and research on our social media and publicity endeavors. Keep record of advertising metrics and impacts for posterity in order to create a database for future ad campaign and media buy efficiency. Work with Industry to market the event to businesses within the industry as well as local communities, focusing primarily on the actual metrics provided by our endeavors.

Oversee and coordinate newsletters throughout the convention year as well as daily newsletters at con. Update and organize content and formatting for the newsletters. Must be capable of using standard publishing software and be willing to research and develop material for a newsletter.

Help generate content for newsletters throughout the convention year, and daily newsletters at con. Familiarity with document composition, and strong writing and editing skills, are desired. Must be capable of using standard publishing software and be willing to research and develop material for a newsletter.

Work with the copy editing team and the newsletter writers to generate quality content for newsletters throughout the convention year, and daily newsletters at con. Familiarity with document composition, and strong editing and proofreading skills, are desired. Must be capable of using standard publishing software and be willing to copy edit material for a newsletter.

Responsible for maintaining a consistent and positive social media presence across all of Kumoricon's active social media platforms. Other responsibilities include tracking requests, staff training, review potential staff, and feedback on staff performance.

Assist in maintaining a consistent and positive social media presence across all of Kumoricon's active social media platforms.

Assist in preparing art assets as needed for social media.

Responsible for maintaining a consistent and positive presence within Kumoricon's official Discord server. Other responsibilities include tracking requests, staff training, review potential staff, and feedback on staff performance.

Assist in maintaining a consistent and positive presence within Kumoricon's official Discord server.

Coordinate a team of Twitch chat moderators as well as assist them with moderation duties. This involves working closely with the Online Content Coordinator to make sure all streams are covered.

Assist in moderating the chat during Kumoricon Twitch streams.

Oversee and manage all merchandise. Manage all pieces of the staff process including recruiting, training, communication, and scheduling. Other duties include handling cash box, card reader, booth procedures, managing inventory tracking, securing storage, and transportation of all cash and items. May be required to fill in at the booth for emergencies related to the event.

Assist Merchandise Manager in merchandise management and tracking as well as with staffing.

Engage with attendees to promote and sell Kumoricon merchandise. Ability to stand and sit for long periods of time as well as light lifting as needed. May be asked to cover shifts as a Cashier or Restocker as needed.

Engage with attendees to complete transactions for Kumoricon merchandise. Ability to stand and sit for long periods of time as well as light lifting as needed. Primarily responsible for working with point of sale systems and ensuring completion of transactions in a timely manner. May be asked to cover shifts as a Restocker or Salesperson as needed.

Coordinate with the Merchandise Manager and Merchandise Inventory staff to ensure stock and displays are well maintained and supply is available, clearly labled and provided to salespersons. Ability to stand and sit for long periods of time as well as light lifting as needed. Primarily responsible for ensuring the sales team is familiar with the available stock the inventory team has provided to ensure smooth transactions. May be asked to cover shifts as a Cashier or Salesperson as needed.

Manage the inventory of Kumoricon's merchandise year-round including updating the counts in the online store. Will work closely with the Merchandise Managers and the merchandise fulfillment company.

Manage inventory of merchandise before, during, and after the convention.

Create a system and a schedule for events, and record suitable audio, video, and photographic coverage at the con and at mini-events. May assist in editing throughout the year of all digital media collected by subordinates. Requires technical skills with digital media and hardware.

Oversee the coordination of Multimedia Office use to ensure media is brought to the right sub-departments. Track the work of those in the Multimedia team to verify content retrieval. Maintain security of equipment and flow of the office. Basic understanding of photo and video editing software as well as cloud storage solutions preferred.

Assist the Multimedia Office Coordinator in providing media and media coverage to the right sub-departments. This position is primarily an at-con position with some pre-con work in coordinating with the Videography and Photography staff that equipment is ready and available to catalog content and that the media is logged and prepared for editing or submission to the correct departments outside of publicity. Support the Multimedia team in content retrieval and security of equipment within the office, keeping records of what exits the office and where it goes. Basic understanding of photo and video editing software as well as cloud storage solutions preferred.

Organize and coordinate Photography Staff at events and ensure that photos are collected and sent up the chain for editing and publishing.

Document the event through photography. Must be willing and able to work photography of smaller events throughout the year if needed and available.

Organize and coordinate Videography Staff at events and ensure that videos are collected and sent up the chain after editing for publishing. Must have technical skills with digital media and hardware.

Document the event through videography. Must be willing and able to work videography of smaller events throughout the year if needed and available.

Use current media and potential new media to edit together videos for advertising, training, and other media uses for the convention. May be required to make up hours at con.

Responsible for coordinating the Hall Cosplay Contest including determining the criteria for awards. Assist with staff recruitment. Draft a staff schedule for assigned areas and monitor shifts. Ensure that at-con photo archive is organized. Ensure that assigned emails are responded to in a timely manner.

Provide mid-year and at-con assistance to the assigned Coordinator. Act as backup to the Coordinator.

At-con position responsible for recruiting and taking the photo of Hall Cosplay award contestants.

Responsible for the preparation and running of the Press department, including (but not limited to) coordinating with Social Media for announcements, planning publications printing, and working with the directors to orchestrate proper press relations. Schedule and supervise staff in the Press Office.

Assist the Press Manager with pre-con and at-con work relating to the Press department, including (but not limited to) coordinating with Social Media for announcements, planning publications printing, and working with the directors to orchestrate proper press relations. Assist with scheduling and supervising staff in the Press Office.

Assist with Press Office needs, including (but not limited to) monitoring interviews for compliance to policies, communicating with press outlets, and additional running tasks as needed.

Manage the flow of the Publicity Office including on-demand printing needs. Coordinate and delegate delivery of print and sign needs.

Assist with Publicity Office needs, including (but not limited to) delivering printed materials, working with electronics to print and laminate, and other tasks as assigned to ensure a smooth operation within the Publicity Office.

Oversee and manage the technical design, implementation, and content for the www.kumoricon.org website, as well as related services such as email and access management. Focus areas include the development of website functionality, hosting and deployment, source control, and data backup. Website functionality includes the informational structure of the website, and hosted applications such as online pre-registration, staff management, convention schedule, event entry forms, and forums. Manage staff and set expectations for project commitment, staff workload, progress on tasks, and deadlines.

Oversee one or more major areas of software development, maintenance, support, or system administration for the website or its related services. Position requires demonstrated ability to deliver projects to completion with self-direction and time management, including requirements gathering, technical implementation, deployment, and support. For all projects, take into account both technical requirements and organization workflow requirements. Potential focus areas for a coordinator role include: Developing a new application; taking over maintenance and development for existing applications; preparing the convention schedule or another major piece of content for publication across all formats; developing a new initiative or process (either within the team, or supporting the whole organization); researching, choosing, and developing workflows for a major third-party application; supporting the access permissions, organization, and support requests for Google Workspace email and Drive.

Assist with one or several areas related to website design, implementation, or content; or related services. This may include: software development; software maintenance; content updates; configuration changes; data conversion; and research for technical decisions. Different ranges are available in time or project commitment and technical skill.

Manage the forum and forum policies. Train Forum Moderation Staff and assist in moderating the forum.

Assist in moderating the forum to enforce policies. Careful attention and thoughtfulness is required to adhering to both the code of conduct and the moderation guidelines.

Assist the Director as assigned.

Assist the Director as assigned.

Responsible for coordinating schedules and communication of the Relations executive team. Their duties may include, but not limited to: prioritizing emails, tracking deadlines, and having a hand in preparation and participation of internal department meetings.

Year-round position. Manage the organization of the Relations office at con. Manages the Guest Driver Coordinator and Relations Logistics Dispatch Coordinator. Assist with guest flight planning and travel logistics coordination. Oversee and communicate information from multiple forms of communication ranging from phone calls, texts, radio, email, and Discord.

At-con position with light pre-con work. Build driver schedules, hire and train drivers. Manage schedule of driving trips throughout con and act as the point of contact for anyone requesting drivers. Dispatch drivers as necessary.

Complete guest, industry, and staff pick-ups and drop-offs from the airport. Also drive guests, industry, and staff to and from locations during the convention.

At-con position with light pre-con work. Hire and train gophers, and build/maintain the gopher schedules. Act as dispatch for all incoming requests for Relations, logging the requests and delegating to the appropriate relations staff, manager or executive for completion.

Complete errands for guests, industry, and staff during con.

Year-round position. Manage guest selection and contract negotiation with the Assistant/Director of Relations. Supervise coordinators under this position, which heavily involves training and recruitment of Guest Liaisons and scheduling staff. Primary objective is ensuring that all guests are assisted professionally.

Year-round position. Manage guest selection and contract negotiation with the Assistant/Director of Relations. Supervise coordinators under this position, which heavily involves training and recruitment of Guest Liaisons and scheduling staff. Primary objective is ensuring that all guests are assisted professionally.

Sit on stage with guest and industry to help lead panels and maintain the flow of conversation between attendees and those on stage. Serves as backup moderators for the Programming department on an as-needed and as-available basis.

Assist guests at con, helping them to and from panels, etc. Applicants must demonstrate punctuality, professionalism, organization, and politeness to be considered for this position. Prior experience highly desired. May require pre-con activities such as training sessions and meetings.

Assist cosplay guests at con, helping them to and from panels, craftsmanship judging events, etc. Applicants must demonstrate punctuality, professionalism, organization, and politeness to be considered for this position. Prior experience highly desired. May require pre-con activities such as training sessions and meetings.

Assist foreign guests at con and around the Portland area. Applicants must demonstrate fluency in Japanese and English, and ability to translate and interpret during conversations, panels, and events. Prior experience highly desired. May require pre-con activities such as training sessions and meetings.

Mid-year through con position. Coordinate autograph sessions, and handle ticketing, cash boxes, line control, and enforcement of autograph policies. Act as liaison during autographs sessions.

Coordinate autograph sessions, and handle ticketing, cash boxes, line control, and enforcement of autograph policies. Act as liaison during autographs sessions.

Assist the Autograph Coordinator at con. Also work as a secondary liaison when autographs sessions are not going on.

Year-round position. Initiate and maintain communication with industry.

Part-year position. Work with industry applications and contacts pre-con and at-con. Assist in securing event sponsorship, prize support, and coordinate with industry, marketing, programming, and specialty registration teams. Act as an at-con contact for Partner Tables, cultural guests, and industry professionals.

At-con position. Assist with Partner Table, cultural, and industry members.

Year-round position. Work with academic groups pre-con and at con. Coordinate programming and activities with academic groups and guests. Act as the at-con contact for academic groups and guests.

Year-round position. Work with cultural groups pre-con and at con. Coordinate programming and activities with cultural groups and guests. Act as the at-con contact for cultural groups and guests.

Mid-year through con position. Assist the Assistant/Director of Relations in providing a welcoming and positive environment for our guests in the designated on-site and off-site Green Room locations if/as they are applicable. Create catering/menu options and budget the Green Room fund as well as manage authority over both Green Rooms and their staff.

Mid-year through con position. Assist the Hospitality Manager with planning for Green Room and Green Lounge pre-con; manage operations and staff during con.

Serve and assist guests and industry in the Green Lounge with meals/snacks.

Serve and assist guests and industry in the Green Room with meals/snacks.

Maintain staff member lists, record and post meetings minutes, give notices to the membership of meetings and other matters, maintain records, assist with policies and contract editing, and research some legal matters.

Assisting the Secretary with project management tools, and ensure project efficiency and completion.

Assist the Secretary in the department's duties, including assistance with taking minutes at membership and executive meetings. Attendance at most executive meetings is highly desirable. The Assistant will be expected to focus on two or three major areas of the department.

Develop and maintain explanatory guides and training material (such as staff quizzes) based on convention policies and practices. This position includes maintaining the staff manual.

Collaborate with Treasurer on finance and banking. Assist with data entry and analysis. Other duties as assigned.

Collaborate with Treasurer on planning of staff events and staff benefits. Attend executive meetings and provide department reports as directed by Treasurer. Assist with data entry and analysis. Other duties as assigned.

Count cash, document cash counts, and audit cash count documents. Other duties as assigned.

Manage property storage, which includes maintenance of inventory and keeping record of check-out/check-in. Coordinate load-in and load-out for all events associated with the convention. Provide oversight of Locker Coordinators and LILO Staff. Coordinate with department heads and managers to ensure needs are understood and expectations are managed.

Monitor established channels for supply requests from all departments. Respond and provide fulfillment of supply requests from all departments. Assist Treasurer with off-site cash drops.

Maintain organization of assigned property/area, which includes maintenance of inventory documentation and tracking. Coordinate load-in of assigned property/area by working with other coordinators to expedite staging, loading, unloading, and distribution of supplies to the necessary locations. Coordinate load-out of assigned property/area by working with other coordinators to form a holistic plan for load-out, directing non-Treasury staff with con property to the appropriate staging areas as designated in the plan. Expedite the loading and unloading of the truck and ensure supplies are returned to their designated locations for storage. Other duties as assigned by the Supply and Logistics Manager. See notes for at-con schedule requirements.

During load-in, use available tools and assistance to move items from locker to truck, from truck to staging, and from staging to destination. During load-out, use available tools and assistance to move items from location to staging, from staging to truck, and from truck to locker. Follow directions of Locker Coordinators and Supply and Logistics Manager to ensure property is organized and ready for easy retrieval.