Kumoricon holds monthly meetings where staff, volunteers, and interested members of the public gather face-to-face and share news about the planning of Kumoricon. These also serve as official meetings of the Altonimbus Entertainment membership at which any business can be voted on.
If you are considering joining staff or becoming a volunteer, attending any meeting is a great way to learn more and get started! All membership meetings are open to the public.
At the Annual Meeting of the Membership held a few weeks after each convention, the members elect the Chair and department Directors for annual terms.
Next Meeting
Date: Saturday, December 4, 2021
Time: 11:00am
Location: Online
At the Annual Meeting of the Membership, elections will be held for the following positions:
- Chair/President
- Director of Infrastructure
- Director of Membership
- Director of Operations
- Director of Programming
- Director of Publicity
- Director of Relations
This meeting is open to public attendance. Voting is open to Altonimbus Entertainment Members (Kumoricon staff).
The meeting will be held entirely online, and streamed in real time on two platforms, Kumoricon's Twitch channel and Kumoricon's public Discord server. Both are open to the public. Watching on Discord requires having a Discord account and joining our server. Watching on Twitch does not require an account.
As with previous elections, we will be holding online nominations and Q&A prior to the meeting. Full instructions for online nominations and Q&A, and other election procedures such as proxy voting, will be sent when online nominations open in the days after the convention.
The board of directors has authorized, under ORS 65.205, member participation by remote communication for this meeting. If you are a member of Altonimbus Entertainment (Kumoricon staff), you may officially participate in this meeting, using the following procedures. Under these procedures, you will be treated the same as if you were present in person at one of our in-person meetings, including counting toward quorum and ability to vote in director elections.
In order to officially count toward quorum and vote, members (staff) will need to have a personal account on either Discord or Twitch, and register their account identifier by listing it on the staff management personal details form. Other than listing your account in your personal details, you don't need to do anything else in advance. During the meeting, all votes that are held by secret ballot will be conducted on a third-party election platform, ElectionBuddy.
- Participation on Discord will take place in designated channels in the public Discord server (not the staff server), unless an announcement is made that the staff Discord server is being used as an alternate.
- Participation on Twitch will take place in the chat associated with Kumoricon's live video stream.
- In order to participate, members must "sign in" to count for quorum.
- Members may "sign in", vote, and otherwise participate by interacting with the official Kumoricon bot using the instructions provided by the bot or posted in the chat. In the event of technical difficulties with the bot, alternate instructions for participation on each platform will be provided.
- Voting in secret ballot elections will be performed on ElectionBuddy (our third-party election platform). Members who have checked in as present for the meeting will receive an email invitation for each election as it occurs. Members do not need an account on ElectionBuddy in order to vote. Votes cast on ElectionBuddy are secret. The election moderator and tellers can see the total vote count for each candidate, for "no confidence", and for each write-in candidate, in order to determine a winner based on our election rules as well as to include the vote counts in the meeting minutes. But neither they nor any other Kumoricon staff member can see any link between who voted and who they voted for.
- Official participation actions will be verified against registered account listings to ensure the participant is a member.
- As required by ORS 65.205, a record will be kept of voting and other actions of a member. This record will not contain the contents of secret ballots cast using ElectionBuddy.
- If you are unable to use Discord, Twitch, or ElectionBuddy, we will provide an alternate email point of contact to mark yourself present and send votes. Votes sent to this email address will be seen by the election moderator and tellers.
Upcoming Meetings
Meetings usually start at 12:00 noon or 1:00pm. We attempt to stick to the planned schedule, but dates are subject to change prior to setting a venue and giving official notice for each meeting.
2021 Convention Year
| Date | Description | Location | | | |
|---|
| Sat, Dec 4, 2021, 11:00am | Annual Membership Meeting | Online | | | |
To subscribe to the Kumoricon calendar using your smartphone or your calendar software, use the following link: 
Calendar view in new window
Past Meetings
= Announcement
= Minutes
= Attachment for minutes
2021 Convention Year
[1] The minutes and slides for the meeting of October 24, 2021, will be posted soon.
| Date | Description | Location | | | |
|---|
| Sun, Oct 24, 2021, 12:00noon | Late October General Meeting | Online | | | |
| Sat, Oct 9, 2021, 1:00pm | Early October General Meeting | Online | | | |
| Sun, Sep 19, 2021, 12:00noon | September General Meeting | Online | | | |
| Sun, Aug 22, 2021, 12:00noon | Late August General Meeting | Online | | | |
| Sat, Aug 7, 2021, 1:00pm | Early August General Meeting | Online | | | |
| Sun, July 11, 2021, 12:00noon | July General Meeting | Online | | | |
| Sat, June 26, 2021, 1:00pm | June General Meeting | Online | | | |
| Sun, May 16, 2021, 12:00noon | May General Meeting | Online | | | |
| Sat, Apr 24, 2021, 1:00pm | April General Meeting | Online | | | |
| Sun, Mar 14, 2021 12:00noon | March General Meeting | Online | | | |
| Sat, Feb 27, 2021, 1:00pm | February General Meeting | Online | | | |
2020 Convention Year
| Date | Description | Location | | | |
|---|
| Sat, Dec 5, 2020 | Annual Membership Meeting | Online | | | |
| Sun, Oct 25, 2020 | Late October General Meeting | Online | | | |
| Sat, Oct 10, 2020 | Early October General Meeting | Online | | | |
| Sun, Sep 20, 2020 | September General Meeting | Online | | | |
| Sun, Aug 23, 2020 | August General Meeting | Online | | | |
| Sun, July 12, 2020 | July General Meeting | Online | | | |
| Sun, June 14, 2020 | June General Meeting | Online | | | |
| Sat, May 9, 2020 | May General Meeting | Online | | | |
| Sat, Apr 4, 2020 | April General Meeting | Online | | | |
| Sun, Mar 8, 2020 | March General Meeting | Hyatt Regency Portland | | | |
2019 Convention Year
| Date | Description | Location | | | |
|---|
| Sat, Dec 14, 2019 | Annual Membership Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Nov 2, 2019 | November General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Oct 12, 2019 | October General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Sep 21, 2019 | September General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Aug 24, 2019 | August General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, July 21, 2019 | July General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, June 23, 2019 | June General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, May 19, 2019 | May General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Apr 7, 2019 | April General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Mar 3, 2019 | March General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Feb 2, 2019 | February General Meeting | DoubleTree by Hilton Hotel Portland | | | |
2018 Convention Year
| Date | Description | Location | | | |
|---|
| Sat, Nov 17, 2018 | Annual Membership Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Oct 14, 2018 | October General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Sep 30, 2018 | Late September General Meeting | Laurelhurst Park, Portland | | | |
| Sun, Sep 16, 2018 | September General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Aug 11, 2018 | August General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, July 22, 2018 | July General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, June 10, 2018 | June General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, May 20, 2018 | May General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Apr 21, 2018 | April General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Mar 10, 2018 | March General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Feb 11, 2018 | February General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Jan 14, 2018 | January General Meeting | DoubleTree by Hilton Hotel Portland | | | |
2017 Convention Year
| Date | Description | Location | | | |
|---|
| Sun, Nov 12, 2017 | Annual Membership Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Oct 15, 2017 | October final pre-con General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Oct 1, 2017 | October General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Sep 16, 2017 | September General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Aug 13, 2017 | August General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, July 15, 2017 | July General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, June 10, 2017 | June General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, May 21, 2017 | May General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Apr 23, 2017 | April General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Mar 18, 2017 | March General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Feb 11, 2017 | February General Meeting | North Portland Library | | | |
2016 Convention Year
| Date | Description | Location | | | |
|---|
| Sat, Dec 3, 2016 | Annual Membership Meeting | Oregon Convention Center | | | |
| Sat, Oct 15, 2016 | October final pre-con General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Oct 2, 2016 | October General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Sep 17, 2016 | September General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Aug 14, 2016 | August General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, July 16, 2016 | July General Meeting | Beaverton City Library – Main | | | |
| Sun, June 12, 2016 | June General Meeting | Pietro's Pizza, Salem | | | |
| Sat, May 21, 2016 | May General Meeting | Crowne Plaza Portland Downtown | | | |
| Sun, Apr 24, 2016 | April General Meeting | Beaverton City Library – Main | | | |
| Sat, Mar 12, 2016 | March General Meeting | Beaverton City Library – Main | | | |
| Sun, Feb 7, 2016 | February General Meeting | Beaverton City Library – Main | | | |
| Sat, Jan 9, 2016 | January General Meeting | Portland State University | | | |
2015 Convention Year
| Date | Description | Location | | | |
|---|
| Sun, Sep 27, 2015 | Annual Membership Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Aug 23, 2015 | August final pre-con general meeting | Red Lion Hotel Vancouver at the Quay | | | |
| Sat, Aug 8, 2015 | August general meeting | Red Lion Hotel Vancouver at the Quay | | | |
| Sat, July 18, 2015 | July general meeting | Woodmansee Park Shelter, Salem | | | |
| Sun, June 14, 2015 | June general meeting | Hilton Vancouver Washington | | | |
| Sat, May 16, 2015 | May general meeting | Salem Public Library, Central Library | | | |
| Sun, Apr 12, 2015 | April general meeting | Hilton Vancouver Washington | | | |
| Sat, Mar 14, 2015 | March general meeting | Central Library, Portland | | | |
| Sun, Feb 8, 2015 | February general meeting | Hilton Vancouver Washington | | | |
| Sun, Jan 11, 2015 | January general meeting | Red Lion Hotel Vancouver at the Quay | | | |
| Sat, Dec 6, 2014 | December general meeting | John's Incredible Pizza, Beaverton | | | |
2014 Convention Year
| Date | Description | Location | | |
|---|
| Sat., Sep. 27, 2014 | Annual Membership Meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Aug. 17, 2014 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sat., Aug. 2, 2014 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., July 13, 2014 | July general meeting | Woodmansee Park Shelter | | |
| Sat., June 14, 2014 | June general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., May 10, 2014 | May general meeting | Abby's Pizza, Eugene, Echo Hollow Rd | | |
| Sun., Apr. 6, 2014 | April general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Mar. 9, 2014 | March general meeting | Hilton Vancouver Washington | | |
| Sat., Feb. 8, 2014 | February general meeting (canceled) | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Jan. 12, 2014 | January general meeting | Hilton Vancouver Washington | | |
| Sat., Dec. 7, 2013 | December general meeting | Red Lion Hotel Vancouver at the Quay | | |
2013 Convention Year
| Date | Description | Location | | |
|---|
| Sun., Sep. 29, 2013 | Annual Membership Meeting | Hilton Vancouver Washington | | |
| Sat., Aug. 17, 2013 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sun., Aug. 4, 2013 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., July 13, 2013 | July general meeting | Woodmansee Park Shelter | | |
| Sat., June 15, 2013 | June general meeting | Hilton Vancouver Washington | | |
| Sun., May 19, 2013 | May general meeting | Abby's Pizza, Eugene, Echo Hollow Rd | | |
| Sat., Apr. 20, 2013 | April general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Mar. 10, 2013 | March general meeting | Salem Public Library, Central Library | | |
| Sat., Feb. 9, 2013 | February general meeting | Beaverton Community Center | | |
| Sun., Jan. 13, 2013 | January general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., Dec. 15, 2012 | December general meeting | Phoenix Inn Suites | | |
| Sat., Nov. 17, 2012 | November general meeting | Hilton Vancouver Washington | | |
2012 Convention Year
| Date | Description | Location | | |
|---|
| Sat., Sep. 29, 2012 | Annual Membership Meeting | Phoenix Inn Suites | | |
| Sat., Aug. 18, 2012 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sun., Aug. 5, 2012 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., July 15, 2012 | July general meeting | Woodmansee Park Shelter | | |
| Sun., June 10, 2012 | June general meeting | Beaverton Main Library | | |
| Sat., May 19, 2012 | May general meeting | Abby's Pizza, Eugene, Echo Hollow Rd | | |
| Sat., Apr. 21, 2012 | April general meeting | Beaverton Main Library | | |
| Sun., Mar. 11, 2012 | March general meeting | Beaverton Community Center | | |
| Sun., Feb. 12, 2012 | February general meeting | Salem Public Library, Central Library | | |
| Sun., Jan. 15, 2012 | January general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., Dec. 10, 2011 | December general meeting | Phoenix Inn Suites | | |
2011 Convention Year
| Date | Description | Location | | |
|---|
| Sat., Oct. 8, 2011 | Annual Membership Meeting | Phoenix Inn Suites | | |
| Sat., Aug. 27, 2011 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sun., Aug. 14, 2011 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., July 16, 2011 | July general meeting | Woodmansee Park Shelter | | |
| Sun., June 12, 2011 | June general meeting | Central Library, Portland | | |
| Sat., May 21, 2011 | May general meeting | Multnomah Arts Center | | |
| Sun., Apr. 17, 2011 | April general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., Mar. 19, 2011 | March general meeting | University of Oregon, Living Learning Center North | | |
| Sun., Feb. 13, 2011 | February general meeting | Midland Library, Portland | | |
| Sun., Jan. 23, 2011 | January general meeting | Salem Public Library, Central Library location | | |
| Sat., Dec. 18, 2010 | December general meeting | Phoenix Inn Suites | | |
| Sat., Oct. 23, 2010 | October general meeting | Central Library, Portland | | |
2010 Convention Year
| Date | Description | Location | | |
|---|
| Sun., Sep. 26, 2010 | Annual Membership Meeting | Red Lion Hotel Portland Convention Center | | |
| Sun., Aug. 22, 2010 | August final pre-con general meeting | Hilton Portland and Executive Tower | | |
| Sat., Aug. 7, 2010 | August general meeting | Hilton Portland and Executive Tower | | |
| Sun., July 11, 2010 | July general meeting | Woodmansee Park Shelter | | |
| Sat., June 19, 2010 | June general meeting | Eugene Water & Electric Board | | |
| Sat., May 16, 2010 | May general meeting | Beaverton Resource Center | | |
| Sat., Apr. 17, 2010 | April general meeting | Clark College | | |
| Sat., Mar. 6, 2010 | March general meeting | Eugene Water & Electric Board | | |
| Sun., Feb. 7, 2010 | February general meeting | Salem Public Library | | |
| Sun., Jan. 10, 2010 | January general meeting | North Portland Library | | |
| Sun., Nov. 22, 2009 | November general meeting | Midland Library, Multnomah County Library | | |
2009 Convention Year
| Date | Description | Location | | |
|---|
| Sun., Oct. 25, 2009 | Annual Membership Meeting | Hilton Portland and Executive Tower | | |
| Sat., Aug. 22, 2009 | August final pre-con general meeting | Hilton Portland and Executive Tower | | |
| Sun., Aug. 9, 2009 | August general meeting | Hilton Portland and Executive Tower | | |
| Sat., July 11, 2009 | July general meeting | Salem Public Library | | |
| Sun., May 17, 2009 | May general meeting | Eugene Water & Electric Board | | |
| Sun., Apr. 26, 2009 | April general meeting | Clark College | | |
| Sun., Mar. 22, 2009 | March general meeting | Hilton Portland and Executive Tower | | |
| Sat., Feb. 21, 2009 | February general meeting | Gresham Library | | |
| Sun., Jan. 18, 2009 | January general meeting | Borderlands Games | | |
| Sun., Nov. 9, 2008 | November general meeting | Portland State University | | |
2008 Convention Year
| Date | Description | Location | | |
|---|
| Sat., Oct. 11, 2008 | Annual Membership Meeting | Hilton Portland and Executive Tower | | |
| Sat., Aug. 16, 2008 | August final pre-con general meeting | Doubletree Portland—Lloyd Center | | |
| Sun., Aug. 3, 2008 | August general meeting | Doubletree Portland—Lloyd Center | | |
| Sat., July 19, 2008 | July general meeting | Doubletree Portland—Lloyd Center | | |
| Sun., June 22, 2008 | June general meeting | Clark College | | |
| Sun., May 18, 2008 | May general meeting | Portland State University | | |
| Sun., Mar. 16, 2008 | March general meeting | Borderlands Games | | |
| Sun., Feb. 10, 2008 | February general meeting | Clark College | | |
| Sat., Jan. 12, 2008 | January general meeting | Doubletree Portland—Lloyd Center | | |
| Sun., Nov. 11, 2007 | November general meeting | Salem Public Library | | |
2007 Convention Year
| Date | Description | Location | | |
|---|
| Sun., Oct. 7, 2007 | Annual Membership Meeting | Doubletree Portland—Lloyd Center | | |
| Sat., Aug. 25, 2007 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sat., Aug. 11, 2007 | August general meeting | Hilton Vancouver Washington | | |
| Sun., July 15, 2007 | July general meeting | Hilton Vancouver Washington | | |
| Sat., June 16, 2007 | June general meeting | Hilton Vancouver Washington | | |
| Sun., May 20, 2007 | May general meeting | Salem Public Library | | |
| Sun., Mar. 11, 2007 | March general meeting | Salem Public Library | | |
| Sat., Feb. 10, 2007 | February general meeting | DIVA classroom | | |
| Sun., Jan. 21, 2007 | January general meeting | Salem Public Library | | |
| Sat., Nov. 18, 2006 | November general meeting | Hilton Vancouver Washington | | |
2006 Convention Year
| Date | Description | Location | | |
|---|
| Sat., Oct. 28, 2006 | Executive elections meeting | Chemeketa College | | |
| Sun., Aug. 27, 2006 | August general meeting | Red Lion on the River | | |
| Sat., July 22, 2006 | July general meeting | Chemeketa College | | |
| Sat., June 24, 2006 | June general meeting | Gateway Buffet Chinese Restaurant | | |
| Sun., May 21, 2006 | May general meeting | Red Lion on the River | | |
| Sat., Apr. 15, 2006 | April general meeting | Salem Public Library | | |
| Sun., Mar. 12, 2006 | March general meeting | University of Oregon | | |
| Sat., Feb. 11, 2006 | February general meeting | House of Louie | | |
| Sat., Jan. 14, 2006 | January general meeting | Chemeketa College | | |
| Sat., Nov. 12, 2005 | November general meeting | Central Library, Portland | | |
2005 Convention Year
| Date | Description | Location | |
|---|
| Sun., Oct. 9, 2005 | General meeting and executive elections meeting | Central Library, Portland | |
